Helping established
entrepreneurs & businesses
gain time to scale
Transition from scattered information,
to centralisation and ease.
Be able to withdraw from client work, become a delegation machine and hire us to build the systems & processes to run your operations smoothly.
Grow into a
- super efficient Business-of-One
- a powerful small-sized team
- or expand your team without the growing pain
Leverage your knowledge, live the async culture.
Helping consultants & freelancers
gain time to scale
Transition from 12 hours days to two.
Withdraw from client work, become a delegation machine and hire us to build the systems & processes to run your operations smoothly.
Grow into a micro-agency, a super efficient Business-of-One or your (first) team.
Living an async culture.
Imagine a future where
You define your company culture as asynchronous (not only remote).
An async culture that’s based on trust and transparency.
A place where you plan, gather, delegate and execute in one place.
And where you decide how big or small your business should be.
You need these 3 systems
Your business needs 3 core systems to support itself.
Execution Knowledge
A structure that helps you to track, execute and document at the same time.
Passive Knowledge
A structure where you can look up how things are and were done.
Temporary Knowledge
A structure that helps you coordinate to make your execution easier and align with others.
Let’s break those 3 down
How those three show up practically.
Execution
Everything that helps your business getting things done. Such as:
- Execute tasks for projects and maintenance work
- Connect with your leads and record interactions
- Network with key players
- Create and publish content
- Produce and deliver services and/or tangible products for clients
- Take meeting notes
Passive
Everything that helps you to remember and look-up information, and define standards. Here are some:
- Keep an eye on the progress of a project you fancy the most or a key client
- Find a client’s email address and recap quickly previous conversations
- Document decisions
- Record Standard Operating Procedures (SOP)
- Build a staff and client onboarding process
- Document brand guidelines
- Know who’s working in your company and who’s off for holiday
Temporary
We don’t just execute, look-up information or maintain a great documentation. We highly rely on coordinating with others to co-work, align, schedule and assure no redundancies are created.
For that we use tools like
- Word, Excel, and the like to work on the same document, but discussions happen somewhere else
- Email, to send outside contacts information
- Slack, to align and schedule (and to send some memes)
Most data chaos happens here because we aren’t aware that this kind of work is temporary. With the result that we endlessly chase for information to re-build context.
And if you’re building for an async work culture, it’s absolutely imperative to bring awareness into this.
Let’s marry
Culture & Systems = ❤️
Streamline your operations to level up
You overbook yourself constantly
Imagine transitioning from working 50+hours/week to normal hours and then scaling to the pinnacle of working 2–3 hours a day.
Let’s build processes and a system that help you forecast and then delegate.
You’re too busy to fix your system, so you keep slapping on band-aids
Have the systems in place that allow you to accommodate more clients and more projects (without breaking into a cold sweat).
Constant information hunting is slowing you down
Not only that, the context switching that goes along with this is also highly tiring.
Data organization and streamlined processes are the basis to scaling your business. You need to welcome centralization.
Everything needs to have it’s dedicated place, so that people do not rely on you (the owner) to find stuff.
Free yourself from the bottleneck syndrome
Your solo-business might have resembled a thread going smoothly through the eye of a needle. But now, as you’re scaling, you’re trying to fit a fat rope through it. And it just doesn’t work anymore.
Together we bring clarity into your processes, document them so that they empower your team members (or project staff).
Document to Empower!
Develop knowledge management that empowers your future team
When scaling your solo-practise to a micro-agency, you should build a system so that knowledge always stays within your business.
Let’s build a knowledge management system and culture where employees and contractors feel empowered to share knowledge with the group. As opposed to hoard it.
Find calm, focus on client relations and scale
Entrepreneurship might always feel a little chaotic, but you can step into the eye of the hurricane where it’s calm.
With calm operations, you’ll free yourself from doing quick fixes here in there and have finally the mental resources to focus on client relations.
This allows you to scale your business to the size that you find most fitting for you.
Consulting & Implementation Services
Constructing Operations
Async Culture
Becoming clear how your work culture should look like, will inform how we define your processes and build systems.
System Build
Before we build your workspace to reflect your business processes, we dig into the how.
Starting with the Clarity Workshop, we analyze your current situation and needs. Second, we build your prototype and, third, support you in your implementation process.
Finetune your OPS
You have a workspace and want us to look after it. Either you need more features, automations and/or data quality checks.
Think of it as a service that keeps all your OPS ducks in a row.
Perfecting Operations
Notion Consulting
Our short and focused consulting is ideal if you have already a workspace and want our expertise to fine-tune it.
Alternatively, you want to assure a good product fit with Notion, or need a tool recommendation, before you start building a system. Get our expertise to come to a fast and valid decision.
Custom Notion Training
If we’ve built your Notion workspace, a tailored Notion training is part of our projects to assure a seamless transition.
If you’ve built your Notion workspace yourself or perfected a pre-built setup, we can offer a customized live training. This will assure that your team members “get” Notion faster, than from a generic self-learning course.
The systems we build
To support the doing, company structure and transformation to an async culture.
360° view
Whatever system — we want to centralize and connect as much as possible so that you benefit from a 360° view on your data. Always know what’s happening and how you’re progressing.
Project & Task Management
Have a central hub for all tasks, group them by project and organize them by client or business area.
Or we create custom setups, e.g., for your content production.
Customer Relationship Management (CRM)
Provide the best experience to your potential and existing clients.
That could be a clever leads’ management, project delivery, staying in touch with them or a specific client portal.
Knowledge Management
Whether you need a clever capturing system, have your personal 2nd brain hub, company wiki, onboarding system or need the right knowledge in a particular context, it can be built.
Strategic Business Development
Have your dedicated strategy space where you develop new products and initiatives, define OKRs and measure how well your projects have performed against it.
Management Board
Pull your workspace data into one hub that displays relevant key parameters or even have automatically updated charts embedded for a fast birds eye view.
Automations
With time you’ll notice other areas of repetitive manual work. If there’s a pattern, then we’ll automate it with some handy bots.At times we also suggest areas that may benefit from automations.
Speciality Applications
Need a client portal, a course platform, a course management system, ticketing system, or something else that’s a unique use case?
Notion & beyond
We build centralized business systems with Notion.
But Notion isn’t always the perfect fit for every use case. Or, you may have an existing software that you want to collaborate with Notion.
Get in touch with us for more details.
Supported tools
We love Notion, but we love our clients more.
We want them to have the best possible setup for their unique business scenario. Hence, we have more tools up our sleeves to truly build the right system.
Business before process, processes before tools.
Notion
Airtable, and other table based applications
Automations
Checkout solutions
Client portals
Cross-platform relational database applications
How we work
Go from zero to clarity – to prototype – and implementation
Clarity
Workshop
Gain clarity of how your current situation can be addressed, which application matches best your needs and in return, get a plan that maps the path to your desired goal.
The cherry on the cake will be our fixed price offer, so you know how much to allocate for your growth.
Done in a week.
Prototype
Development
Based on the won insights from our Clarity Workshop, we build your prototype in about 1 to 3 months.
After we’ve rolled you out on your prototype, trained your staff, you implement your setup in your daily business.
Subscribe
to refine
To smooth the implementation, we’ll offer tailored Refinement subscription packages.
This will ease the implementation into your business further, as this phase will naturally surface more nuanced needs.
Have more features implemented, keep your setup run effortlessly with our operational support – without the overhead and always a pro at hand.
Clarity Workshop
We workshop our way to what is working for you, what isn’t, where you want to go and deliver an action plan how to get there.
Discover + Diagnose = Clarity
USD 2000
Strategic assessment
Workflow & System Audit
Duration 1 week
HEAR FROM OUR CUSTOMERS
Testimonials
Marcel Krippendorf
Shopware Freelancer & Owner
Conor McCarthy
Coach
Chris Wilson
Life Coach
“
01. Natascha built me a framework with which I can map my entire business.
I now have an administration center where everything interlocks and aggregates data from different sources.
Natascha knows what she’s doing and gets everything out of Notion that’s possible.
02. “I didn’t really know what was possible with Notion.“
Natascha has often blown me away. It was a bit challenging at the beginning. Because one of the luckily things that Natascha did was challenge the way I thought about my work.
03. The idea of setting it up yourself and figuring out how to take full advantage of everything was overwhelming.
She took everything that was bouncing around in my head and magically brought it to life. Natascha is basically a sorceress.